frequently asked questions

 

 

General Information

What is the cost to have our wedding at The Lodge?

Pricing ranges from about $125 to $200 per person, which includes the venue fee, furnishings such as tables and chairs, glassware, dishware, catering, and staff.  Our prices vary based on what day of the week you are holding your event, guest count, menu, and style of dining.  Please contact our booking manager Jacey for more details, at Jacey@maliboulakelodge.com or (818) 268-0689.

 

When are tours available?

The Lodge is part of a private residential community and is not open for walk-in visits. Tours may be booked for Tuesday through Sunday, depending on our event schedule. We normally book private tours, however if The Lodge is booked on both Saturday and Sunday of a weekend then we may offer a group tour in the morning, before The Lodge has opened for an event. To schedule a tour, please email Jacey@maliboulakelodge.com or call (818) 268-0689.

 

Do you offer tastings?

We love doing tastings! We hold a monthly Supper Club tasting dinner at The Lodge. This gives couples and their friends and family a chance to not only sample the chef’s offerings, but also to get a better sense of the event space. The evening begins with a cocktail hour in the Library Bar with passed appetizers and drinks, then we move into the Ballroom for dinner. We often have flowers by a variety of local florists and may have DJs, musicians, event planners and designers in attendance. Reservations are $65.00 per person, and up to 4 dinners ($260.00) will be credited toward your final invoice once you book your event at The Lodge. Alternately, we can do a private, custom tasting for you and three other guests, for a flat fee of $350.00.  To reserve your seats at a monthly Supper Club please email Jacey@maliboulakelodge.com or call (818) 268-0689.

 

Do you have wheelchair access?

We are a proud to be an accessible facility.  Access to the Great Lawn is via the path on the east side of the Front Porch, and access to the Ballroom is via the west end of the Front Porch, directly next to the handicap parking space. We also have a handicap accessible bathroom in the Ballroom.

 

 

Dining at The Lodge

Can we bring in our own caterer?

Chef Cordelia Catering is both the manager and exclusive caterer for The Lodge, and we do not allow off-site caterers. We do allow outside vendors for late-night food service (such as a food truck) and dessert caterers/pastry chefs who would provide your wedding cake or other desserts.

 

DO YOU PROVIDE BAR CATERING?

We do offer complete bar service packages, or you have the option of supplying your own alcohol.  In either case, we will provide your bartending staff, and we do require that you purchase a basic package of non-alcoholic refreshments and mixers.  If you choose to bring your own alcohol, then you would need to determine the quantities for your guests.  Please note that we do not allow kegs at The Lodge.  Also note that 750mL bottles are preferable to 1.75 mL size, for ease and speed of use.   We supply the ice for your bar service at no additional cost.

 

How do you manage special dietary requirements, such as gluten-free, vegan, and kosher catering?

We happily design menus that have allergen-free, vegetarian and vegan options. We are also pleased to offer kosher-style catering when requested. This means we use kosher food products and follow basic kosher guidelines such as not serving dairy products with meat and excluding shellfish and pork.  If you are concerned with even small amounts of allergens or other types of foods, please note that we do not have separate kitchens that are used only for kosher, vegetarian, vegan, or allergen-free meal preparation. We therefore cannot assure meals that are completely free of trace amounts or combinations of specific foods.

 

Do you offer a discount for vegetarian or vegan dining options?

If you plan to serve an entirely vegetarian or vegan meal for your event, we can generally offer a discount, depending on your menu requests.

 

Can we have food trucks?

While Chef Cordelia Catering is the exclusive caterer at The Lodge, we do allow food trucks for a “late night snack,” provided they do not need to use our kitchen.  Keep in mind this may reduce the capacity of the lot for guest parking by a few cars.

 

Is there a cake cutting charge?

Nope – we are happy to cut and serve your cake for you.

 

 

Booking Details

Do we need to use a wedding planner?

We require that you use a day-of-wedding coordinator, and we highly recommend using a full-service event professional to help you plan your wedding. We have a list of people whom we work with and love on our Vendor List, or you are welcome to work with the planner of your choice.

 

What is the payment schedule?

A deposit of $1500.00 is due when you book your date and sign your contract.  50% of your Estimate is then due 60 days prior to your event, with the remaining balance due 10 business days prior to your event, adjusted for actual guest count. All payments are non-refundable once received, however your $1500 deposit is transferable to another date should you need to reschedule your event.        

 

What if our guest count changes between the time we book and our wedding?

Your final guest count is due 10 business days before your event, and at that time your invoice will be adjusted so that your remaining final payment will reflect your actual guest count.

 

We are having our ceremony at another location. How much is it just to have our reception at The Lodge?

The venue rate does not change, as we only hold one event per day at The Lodge. Your rental includes 6 hours of event time, so this generally means you are able to have a longer party if your ceremony is off-site.

 

Are we able to rent just the Library Bar or the Lawn?

We only hold one event per day at The Lodge, so renting one part of the venue is the same charge as renting the whole venue.

 

We’d like our party to go later - can we add an extra hour?

Your rental includes 4 hours of setup and 6 hours of event time. If you’d like to extend your event time, the cost is $3 per person, per half-hour.  Because of the close proximity of our neighbors, we have a strict event curfew time of 11:00 pm Friday and Saturdays and 10:00 pm Sunday through Thursday. If your event already ends at curfew and you’d like to add more time, we’d give your event an earlier start time.

 

What is covered by the 20% Event Fee?

The Event Fee covers wear and tear on our furnishings and dishware, as well as venue cleaning and upkeep. The fee also covers many of the costs associated with offering the event space and with operating a catering business, such as liability insurance, worker’s comp, staff training, office personnel, monthly utilities, equipment purchases and maintenance, transportation costs, and other assorted business expenses. It is not a gratuity. 

 

 

What's Included

HOW MUCH SETUP TIME WILL WE HAVE AND HOW LONG WILL OUR EVENT BE?

Your venue rental includes a 10 hour time window: 4 hours of setup time, followed by a 6 hour event.  You also have 1 hour after your event end time for vendor load out, decor cleanup, etc.  The Ballroom furniture (dining tables and chairs) will be set by the start of your access time, so that your florist and other vendors can get to work right away.  If you need more than 4 hours of setup time, we charge an hourly fee.  We cannot allow venue access before 8am.

 

Do we need to rent dishes, glasses etc. or do you provide them?

The Lodge comes fully stocked with classic white china dishware and glassware, for service of up to 200 guests. Our stock of dishware includes dinner plates, salad plates, dessert plates, and coffee cups and saucers. Glassware options include the following silhouettes: red wine, white wine, footed water glass, champagne flute, old fashioned cocktail, and collins glass. We also carry an extensive collection of serviceware which may be used for your appetizers, buffet, cake display, and more. There are no fees to use our serviceware, and you may bring in any additional rentals to complement or replace our set if you choose.

 

Is there a charge to use your silverware?

We offer stainless steel flatware at no extra charge. We also have a set of beautiful antique mismatched silver flatware, which is available for rental at $2.00 per person.

 

Do you offer linens?

We offer white linen dinner napkins for a $1.00 per person cleaning fee.  We do not keep any table linens in stock. You are welcome to bring in your own napkins, tablecloths, and other linens from whichever rental company you choose – they are a great way to add color to your table.

 

Do we need to rent furniture or do you provide it?

The Lodge is fully furnished with 18 farmhouse-style wood dining tables and 190 x-back wood dining chairs. In addition we offer a set of 12 upholstered gray linen chairs, as well as many other side tables and unique pieces of furniture. Our dining tables are 4' x 8' in size and seat 10 people comfortably. We do not charge any rental fees for the use of our furniture, but we do charge a nominal fee for the labor incurred in setting up your event. If you’d like to bring in your own furniture, there is a charge for the labor necessary to remove and store our furniture. For your ceremony, we have a set of 200 vintage folding wood chairs and two ceremony arch options, which you may use at no additional charge. Please see our website for pictures, descriptions and dimensions of all of our furniture.  If you prefer to not use our furniture, you are welcome to bring in any rentals you like.

 

Do you set and clean everything up for us?

Our staff will set up all of the items that we provide, such as ceremony chairs, arch, dining tables and chairs, dinnerware, and barware.  You and your vendors are responsible for setting up any décor, florals, custom signage, sound equipment, drapery, photo booth, etc.

We also clean up all of our provided items and services. You and/or your vendors are responsible for cleaning up and removing anything else that’s been brought into the space, such as flowers, décor, signage, paper products, candles, etc.

 

Do you have a sound system?

We do not. Your DJ and/or band will need to provide any sound equipment you require for your ceremony and reception.

 

Do you offer lighting design?

We do carry and can arrange up-lighting in the Ballroom via a set of 9 wireless LED lights, which can be pre-programmed with a color of your choice, for an additional fee. We do not offer any other type of lighting design - most couples look to their DJ to provide party or dance floor lighting.


 

Additional Questions

Can we bring in whichever Vendors we choose?

Yes, for any service aside from catering, which is provided by Chef Cordelia. Vendors who work with The Lodge must provide proof of liability insurance and a signed copy of our House Rules. If your vendor has never worked at Malibou Lake before, we also require that they schedule a simple walk-through meeting.  This is to familiarize themselves with the space and our rules, in order to ensure a snag-free event for you.

 

Can we hold our reception on the Lawn?

Absolutely – we welcome outdoor dining. We do not allow amplified music outdoors, so for an outdoor reception you may wish to have acoustic music on the Lawn and then move into the Ballroom for dancing and speeches.

 

Where can we place the dance floor?

Our hardwood Ballroom floor is suitable for dancing, so you may place the ‘dance floor’ wherever you choose. Some couples choose bring in a specialty dance floor, but it is not necessary.

 

What kinds of activities for children does The Lodge offer?

We offer a separate room adjacent to the ballroom that can be used for babysitting up to 6 children. The Lodge do not have any designated children’s activities or games. We do have local babysitters who can bring in activities listed on our Vendor List.

 

Are lawn games permitted and do you carry them?

We love the idea of having Lawn games as part of your cocktail hour or reception. We do not carry any games, but there are quite a few rental companies that offer them and you are welcome to set them up and play them. Please see our Vendor List.

 

Do you allow pets?

The wedding couple is welcome to include their dog or cat in their ceremony, provided the pet is leashed or crated at all times. We recommend having a crate or someone designated to take the pet home directly after the ceremony, as pets are not allowed inside the Lodge (with the exception of service animals). Please be aware that there are coyotes, hawks, and even a few mountain lions in the area, so for the safety of the pets themselves we really cannot allow guests to bring them.

 

Do you offer a cigar/smoking lounge or area?

Smoking is prohibited indoors, but guests are welcome to smoke either on the Lawn or on the uncovered portion of the Front Patio, where ashtrays are stationed for your convenience.

 

Is a ceremony arch available for my wedding?

We offer 2 arches: a rustic wood beam arch, and a circular infinity arch (also known as a moon gate). You are welcome to use and decorate either arch for your ceremony at no additional charge, as long as you (or your florist) removes all florals, décor, staples, ribbon and/or wire at the end of your event. Our staff will set up the arch and ceremony chairs for you on the day of your event.

 

Do you offer valet parking?

We do provide a parking attendant to assist your guests in self-parking, but we do not offer a valet service. You are welcome to contract a valet company for your event if you choose.

 

How tall is the Malibou Lake entrance arch to the parking lot?

The clearance height at the center of the arch is 15’4”. We’ve had many trucks come into the lot with no problem, but if your vendor is worried about their truck fitting, they need to do a in-person site check.

 

Can we have sparklers for our procession from the ballroom?

Unfortunately, due to local codes we cannot allow sparklers. All types of fireworks are illegal to use in our area (unincorporated LA County), as stipulated by the Los Angeles County Fire Department.  

 

Can we use a drone to shoot footage during our wedding?

We do allow drone photography with a few stipulations: the drone may only be flown over the parking lot and Lawn areas, in daylight only - the drone may NOT be flown over the lake or the public road.  As will all vendors, your drone operator will need to provide us with proof of liability insurance and a signed copy of our House Rules.

 

What is your rain plan? What are the costs associated with it?

In case of rain, you have several options. You may rent a tent for the lawn for your ceremony, or you can hold your ceremony in the Ballroom, then have the room quickly reset for dining while your guests have cocktail hour on the Front Porch and in the Library Bar. Some couples have also chosen to add tenting and vinyl sidewalls to the uncovered section of the Front Porch to either of these options.  Any tenting would need to be provide by a rental company.  The rental fee for a 30’x40’ white canopy on the lawn with clear vinyl side walls has been approximately $1700, with heating and lighting options for an additional charge. The cost to tent the uncovered area of the Front Porch with a white canopy and add clear vinyl walls to enclose covered and uncovered Front Porch has been approximately $1350.  The fee to quick-change the room from ceremony to dining, during cocktail hour is $575.